Order Letters

An order letter, also known as a PO (purchase order) begins the paper trail of a specific purchase. The objective is to provide detailed instructions to a vendor fulfilling an order. It is also serves as a legal document recording the transaction. It should be written with careful attention to detail. Your intentions need to be clear and concise. The reader will fill your order only according to your instructions and your satisfaction will depend largely upon their accuracy. The scope of an order letter should include only the information needed to fulfill the order. Keep in mind that in most cases the seller does not need to know why you are placing the order, what it is going to be used for or for whom it is intended. Such information is unnecessary when placing an order.