1. Brainstorming begins here and deciding the purpose of writing, the format, topic, and statement of purpose.
2. Organization is the part of thinking divergently and convergent.
3. Composing or drafting is the prewriting of the letter, memo, email, etc.
4. Revising or editing is making sure that high concerns are stated first and ending with the lower concerns of the issue.
5. Proof reading is the final part of writing professionally. You should read the completed letter out loud or have another individual read it out loud so that you can hear what you have written.

Think about the reason you are writing and how you will convey to an audience.

Make sure that you have organized how you will get the message across to everyone. You must think critical and try to make everyone understand what the topic is.

Write out or type a rough copy and see how it looks, check formatting and spelling, and check for correct punctuality.

Make sure you have stated the most important issue first and when you end the letter, state what is less important, but let your audience down easy if you have bad news to convey.

Read your materials after you have finished to check for any imperfections. This is important because this is where you would show the most professionalism in professional and technical writing.

One must consider all of the above guidelines in order to become a good writer. Using charts, graphs, clipart, and videos are great to add to presentations in technical writing.

Thinking about rhetorical